Optimize team workloads and project resources

Avoid resource overload and employee burnout, and know when your team is capable of taking on new work.
Try TeamGantt for free
Real reviews from

See who's available as you schedule work

View workloads across multiple projects in a single gantt chart. Filter by team member, role, or asset to find open capacity fast and identify potential bottlenecks early.

Balance workloads to prevent burnout

Protect your team from overwork and unrealistic timelines. Track estimated vs. actual hours, see daily workload distribution, and reallocate tasks with a simple drag and drop.

Adapt quickly when plans change

Reassign tasks and shift entire project timelines in seconds to keep everything moving forward. No manual spreadsheets. No version confusion.

Manage human and physical resources

Schedule people, equipment, and facilities side by side. Assign multiple resources to a task, split hours as needed, and track availability in real time.

Assess capacity across your portfolio

Use the global Workloads report to see who’s free, overbooked, or underutilized. View resources by number of hours or tasks, and export data for deeper analysis.

Set expectations for task ownership

Assign RACI roles so team members and stakeholders know who’s Responsible, Accountable, Informed, and Consulted for every task and milestone.

Real reviews from real people

“TeamGantt allows me to lay out our game plan months in advance. Knowing I’m lining up the right people and the right equipment at the right time is super-critical for my job.” — Alissa van Overbeeke, ASI Group
"TeamGantt provides all the features we need in a project management tool while maintaining an intuitive user interface. This enables us to track progress of all of our major projects, focus our team by prioritizing tasks, and identify resource issues early." — Glenn Straub, X-Nav Technologies
"TeamGantt is my go-to tool when I have a large project list of upcoming product launches with various milestone dates. I use it to stage my team’s resources, so we don’t feel too overwhelmed. It helps my team focus, knowing where our priorities are and that each project has time allocated. It gives me peace of mind that TeamGantt can easily be modified if our plans change." — Heather Lam, Cantire.com

Features that make resource management easier

Global Workloads tab & report

Get a real-time overview of who’s overbooked, underutilized, or available at a glance.

Multi-project gantt chart view

Manage multiple projects side by side, and move tasks between them with ease.

Drag & drop resource adjustments

Quickly reassign work or adjust hours to prevent overwork and delays.

Time tracking & hourly estimation

Log actual hours worked and compare against initial estimates for better forecasting.

Estimated vs. actual hours

Spot overages early so you can adjust resources and prevent costly project delays.

Visual timeline with real-time updates

View every task, date, and dependency in one intuitive timeline that updates instantly.

Project dependencies

Define the right order for tasks to prevent conflicts and missed handoffs.

People, labels, and teams

Assign work to individuals, teams, or physical resources to streamline task distribution.

RACI assignments

Define who owns what—and at what level—for better project accountability.

Customizable display & project filters

Focus on specific teams, timeframes, or project phases to remove unnecessary clutter.

Easy team & user management

Group users by department, location, or function, and manage access levels in seconds.

Project & task discussions

Keep task-related conversations in one place so no one has to dig through emails for updates.