Maddox Planning

Maddox Planning is a UK-based town planning consultancy that helps developers, local authorities, and private clients secure planning permissions. Before switching to TeamGantt, their team used Excel spreadsheets to manage projects. These inefficiencies made it difficult to keep projects moving efficiently and meet critical deadlines.

To solve these issues, Maddox Planning needed a tool that could streamline workflows and improve project visibility.

Challenges before TeamGantt

• Lack of a centralized system: Managing multiple projects without a central database was inefficient and time-consuming. Tracking each project separately made it difficult to consolidate progress and identify bottlenecks.
• Error-prone processes: Manual data entry in Excel was slow and sometimes led to formula errors. These inconsistencies disrupted timelines and created confusion among team members and clients.
• Collaboration barriers: Without a centralized tool, project files had to be shared manually. Slow updates and miscommunications caused delays, and clients lacked real-time visibility into project progress.
• Excessive admin work: Project managers spent too much time updating spreadsheets instead of focusing on strategic planning. Manual updates delayed critical decisions and slowed project momentum.

Why Maddox Planning chose TeamGantt

Delays and risks are major concerns in planning and construction. Maddox Planning needed a project management tool that could:

• Provide a clear, visual project timeline for planning applications, ensuring all stakeholders had a unified view of milestones and deadlines.
• Improve transparency and communication among internal teams and clients.
• Reduce administrative overhead by automating key processes and streamlining collaboration.

How TeamGantt improved operations

1. Enhanced collaboration

TeamGantt created a shared workspace that ensures everyone is working with the most up-to-date information. Clients and consultants can access a live project timeline, and real-time updates keep teams aligned without endless email threads.

2. Increased efficiency

Before TeamGantt, administrative tasks consumed significant time. Now, project managers spend less time on manual updates, allowing them to focus on high-value work. Automated scheduling and clear task assignments prevent overlaps and confusion.

3. Better risk management

Construction and planning projects involve multiple stakeholders and strict deadlines. TeamGantt enables Maddox Planning to identify potential delays early, allowing teams to adjust proactively. A clear timeline helps teams mitigate risks by prioritizing critical tasks.

4. Simplified project tracking

Instead of using multiple spreadsheets, projects are now structured with a streamlined approach that includes clear milestones and real-time updates, ensuring better visibility and coordination. Each task is assigned to the right team member, boosting accountability.

Measurable results

Since implementing TeamGantt, Maddox Planning has achieved:

• 10-20% reduction in administrative workload
• More accurate project timelines due to faster and more efficient workflows
• Greater transparency, leading to fewer miscommunications and project delays

Conclusion

By switching from spreadsheets to TeamGantt, Maddox Planning transformed how they manage projects. A centralized, real-time view has been a game-changer—reducing risk, preventing costly delays, and helping them work more efficiently than ever.